Executive Personal Assistant - Dynamic Administrative Role in Bali

Are you a highly organized, proactive professional with a knack for problem-solving and coordinating complex schedules? KTM Transformers Sdn Bhd is seeking a dynamic Executive Personal Assistant to join our team in the vibrant heart of Bali—where innovation meets tropical paradise. As part of our executive team, you'll be the backbone of our operations, ensuring seamless communication and support for our high-profile clients and internal stakeholders. This role is not just about administrative tasks; it's about being a strategic partner who drives efficiency and excellence in everything we do.

In this role, you'll be responsible for managing the executive's calendar, coordinating travel arrangements, and handling a wide range of administrative duties with precision and care. You'll use tools like Microsoft Office Suite, Google Workspace, and specialized CRM systems to keep everything running smoothly. With a focus on client satisfaction and internal process optimization, you'll be the go-to person for any administrative challenge that arises.

Join us in Canggu, where the work environment is as inspiring as the surroundings. We offer a competitive salary package, a collaborative work culture, and the opportunity to grow within a dynamic and forward-thinking organization. If you're ready to take on this exciting challenge, we'd love to hear from you!

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule, ensuring all appointments and meetings are booked and confirmed accurately.
• Coordinate and arrange travel, accommodation, and other logistics for the executive, including international travel when necessary.
• Handle all administrative tasks, including document preparation, filing, and record-keeping, using Microsoft Office Suite and Google Workspace.
• Assist with the preparation and distribution of meeting agendas, minutes, and follow-up materials.
• Provide high-level administrative support to the executive, including managing correspondence and preparing reports.
• Maintain and update the executive's CRM system, ensuring all client and contact information is accurate and up-to-date.
• Support the executive in managing their inbox, prioritizing emails, and responding to urgent communications.
• Assist with the organization and coordination of events, conferences, and other executive functions as required.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in an executive administrative or personal assistant role.
• Proven track record of managing complex schedules and coordinating travel arrangements.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with CRM systems, such as Salesforce or HubSpot, is a plus.
• Fluency in English, both written and spoken, is required.

🛠️ Keahlian

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